Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
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Prairie Fire Press, Inc., wishes to assure you that we have taken precautions concerning the privacy and protection of your personal information.
What personal information is collected?
We collect your name, street address, city, province/state, postal/zip code. On occasion (such as when you enter our contests) we collect email addresses and phone numbers so that we may contact you. If you used your credit card to pay for a subscription we collect that information as well and use it only for the transaction you have requested.
Why do we collect your personal information?
Prairie Fire Press collects your personal information foremost to fulfill your subscription(s) to Prairie Fire, or to fulfill gifts of same you may give to others.
Prairie Fire Press also collects this information so that we may send you subscription billings, renewal notices, other subscription information/offers, readership surveys, donor letters and announcements of upcoming events.
By subscribing to the magazine, your consent to the foregoing is implied.
Personal information and third-parties
We may disclose your name and address to independent contractors such as a mailing house in order to assist us in fulfilling your subscription.
Occasionally, we make our list available to other like-minded magazines or umbrella organizations such as Magazines Canada or the Manitoba Magazine Publishers' Association for the purposes of direct marketing.
If you DO NOT wish to receive such information, please let us know by mailing, e-mailing, phoning or faxing us.
This opt-out option is present on our masthead under the banner, "Mailing Preference." You will also find it on our renewals and a variety of other forms used by Prairie Fire Press.
How do we store your personal information?
Your personal information is stored on a database that is accessible by one member of our staff and is accessed by personal password by that individual only. There are no paper copies made of the mailing list. Subscription cards with your personal information are stored securely.
How long do we keep your personal information?
The Canadian Customs and Revenue Agency specifies that we may keep your personal information for up to seven years.
How do we destroy your personal information?
Electronic contact information is deleted. Any subscriber cards or other forms with your personal information are destroyed and recycled.
How you can keep your information current
If your personal information has changed, please contact us by writing, phoning, faxing, or e-mailing us with the new information. This will ensure that your personal information is kept up-to-date and that you receive prompt service.
The Privacy Officer for Prairie Fire Press is Janine Tschuncky. You may contact her if you have any questions.