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Author Guidelines

Submissions are welcome from different viewpoints, methodologies, disciplines, and cultures that relate to summer session administration or pedagogy. The primary criterion for submissions is the content focuses on summer session administration or pedagogy. Original material is invited in the following broad categories:

  • Research and Scholarship (refereed) dealing with questions or issues related to any aspect of university/college summer session administration or pedagogy. Research papers should emphasize the implications for practice (4,000-6,000 words);

  • Conference Papers (refereed) reporting on select presentations from annual conferences of co-sponsoring associations. Typically these papers will be invited, but submissions from conference presenters are welcome (2,000-2,500 words);

  • Reports on Innovations and Best Practice relating to the day-to-day practice of university/college summer sessions and providing ideas and information of immediate use to other institutions. Reports may relate to a range of topics, including marketing, budgets and finance, revenue sharing, administrative and organizational practice, or innovative programming (1,500-2,000 words);

  • Forum featuring opinion pieces and commentary that provide thought-provoking perspectives on critical issues, policies, and contemporary events related to university/college summer session administration or pedagogy, including commentary on ideas in articles published in earlier volumes of the journal (1,200-1,500 words); and

  • Book and Media Reviews providing a brief, clear presentation of the subject matter and its relevance to university/college summer session administration or pedagogy. Reviews of materials less than three years old are preferred. Because a limited number of reviews will be published in each issue, advance notice of intention to undertake a review is required (400-800 words).

 

Authors submitting manuscripts for consideration are advised that, if the submitted manuscript varies considerably from the following guidelines, it will be returned before revision. Please submit manuscripts electronically as attachments (in Microsoft Word):

  • Manuscripts should be double-spaced with one-inch margins. Times New Roman or Arial 12 pt. font are preferred. Be sure to number the pages.

  • Use one attachment for the body of the manuscript (including any tables or figures), along with the title and an abstract of approximately 200 words. Neither the author’s name(s) nor affiliations should appear in this file.

  • A second attachment should contain a title page with the title of the paper, author’s name(s) and affiliation, address to which correspondence should be sent, phone, fax, e-mail address, and acknowledgements. The second attachment should also contain an author’s biographical note of not more than 50 words.

  • Manuscripts submitted must provide full references, using the conventions of the American Psychological Association.

  • All other aspects of style and format (headings and citations) should follow guidelines which appear in The Publication Manual of the American Psychological Association (APA) current edition.

 

In addition, when submitting tables or illustrations, please use the guidelines below:

  • Tables - if tables were not created directly in Word, include the Excel file or the original file from which they were created.

  • Charts and Graphs - if charts or graphs have been created in Excel, include the original Excel files (which will include the data used to create the charts or graphs). If illustrations were created in a design application, such as InDesign, Illustrator, or Visio, send the images as PDFs. If the charts or graphs were created in a photo-based application, such as Photoshop, send them as PNGs or JPGs. (See photos below). If possible, do not embed images in the Word document.

  • Photos - Resolution is very important for the reproduction of photographs. Please send original photos as large as possible at 300 dpi (to a maximum of 2,400 x 3,000 dpi). - The image quality for low-resolution, such as the images found on websites, may not be optimal. If possible, do not embed images in the Word document.

 

Submission of a manuscript implies that it is not being considered for publication elsewhere. Once accepted for publication in the journal, consent from the Academic Editor must be obtained before a manuscript, or any part of it, may be published elsewhere in the same form. Articles should be submitted with a typed copyright form (see below). Please include the title of the manuscript at the top of the page, and print the author’s' name(s) after the warrant statement followed by the relevant signature(s) and the date.

 

Submissions should be sent electronically to Rachel Nottingham Miller, Academic Editor, Summer Academe, e-mail: rmiller@virginia.edu. Authors should include an address, telephone number, e-mail address, and brief biography as a separate attachment as described above. The copyright form should also be included with the submission. The submission deadline of Summer Academe is May 31.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The text is double-spaced with one-inch margins; uses a 12-point font in Times Roman; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. Pages should be numbered.
  2. Use one attachment for the body of the manuscript (including any tables or figures), along with the title and an abstract of approximately 200 words. Neither the author’s name(s) nor affiliations should appear in this file.
  3. A second attachment should contain a title page with the title of the paper, author’s name(s) and affiliation, address to which correspondence should be sent, phone, fax, e-mail address, and acknowledgements. The second attachment should also contain an author’s biographical note of not more than 50 words.
  4. Papers submitted must provide full references, using the conventions of the American Psychological Association. All other aspects of style and format (headings and citations) should follow guidelines which appear in The Publication Manual of the American Psychological Association (APA) current edition. In addition, when submitting tables or illustrations, please use the following guidelines above.
  5. Submission of a manuscript implies that it is not being considered for publication elsewhere. Once accepted for publication in the journal, consent from the Academic Editor must be obtained before a manuscript, or any part of it, may be published elsewhere in the same form.
  6. Articles should be submitted with a typed and signed copyright notice -- see below.
 

Copyright Notice

Articles should be submitted with a typed copyright form that reads as follows. Please include the title of the manuscript at the top of this page, and print the author(s)' names after the warrant statement followed by the relevant signatures and the date.

 

I(we) hereby confirm the assignment of first publications rights only in and to the manuscript named above in all forms and media to NAASS, AUSS, NCCSS, and WASSA effective if and when it is accepted for publication by Summer Academe. I (we) warrant that the manuscript is original work and has not been accepted for publication by another periodical. I (we) further warrant that my (our) work (including tables, figures, and other illustrative material) does not infringe copyright or statutory rights of others, does not contain libelous statements, and that the editorial board members, staff, and officers of NAASS, AUSS, NCCSS, and WASSA are indemnified against costs, expenses, and damages arising from any breach of the foregoing in regards to the manuscript. Finally, I acknowledge that Summer Academe is relying on this statement in any publishing of the manuscript's information.

 

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